These policies apply to all vendors.
Regular shows use show deposits or established rolling deposits. Bryan and New Caney require full payment. Review the sections below before requesting tables.
Permanent Table Attendance Policy (effective January 1, 2027)
Permanent tables are assigned separately for each Texas Gun Shows location. To keep permanent tables at a location, a vendor must attend the shows held at that location.
If a vendor misses two consecutive shows at the same location, or misses three or more shows at the same location in a calendar year, they forfeit their permanent tables at that location. The table or tables may then be reassigned to another vendor. Missing shows at one location doesn’t affect a vendor’s permanent tables at any other location.
A show counts as missed if the vendor doesn’t occupy their table or tables for that show, whether or not they gave notice. When a permanent vendor misses a show, Texas Gun Shows may book their table or tables for that show to another vendor.
Vendors who forfeit their permanent tables may still reserve tables at that location. New permanent tables are offered at Texas Gun Shows’ discretion, based on availability.
Requests, holds & confirmation
A table request or unpaid invoice is a temporary hold, not a confirmed reservation. Regular shows require a 50% show deposit or an established rolling deposit. Bryan and New Caney require full payment to confirm; rolling deposits cannot be used for either show.
An unpaid hold lasts for the remainder of the reservation day plus the next three full calendar days, Central time. A Monday request holds through Thursday and expires at midnight starting Friday. At expiry, unpaid tables are released and the invoice is voided. A new request is subject to availability.
Vendors must select mailed-check payment before the standard hold expires. One seven-full-day check hold is available, with no repeated automatic extensions.
Credit card, cash, and check are accepted. For a regular show deposit, the remaining 50% is due at check-in. Vendors with an established rolling deposit pay the full individual show charge at check-in.
Rolling deposits at regular shows
When initially reserving multiple regular shows, the rolling deposit is the highest 50% deposit requirement among those initial reservations. Later reservations for higher-priced regular shows do not require an additional top-up.
The rolling deposit remains on account while each individual show charge is paid. It may be applied only to a final eligible regular show when there are no future reservations. Returning vendors establish a new applicable deposit.
Adding tables with an established regular-show deposit requires no additional advance deposit. Added Bryan or New Caney tables require full payment.
Regular-show cancellations & table reductions
Cancel by email or phone at least 14 days before the Friday of the show. Timely cancellations preserve the rolling deposit; table reductions outside the late-cancellation window have no penalty. Late cancellations and no-shows forfeit applicable deposits.
A no-show automatically cancels all future reservations. After a late cancellation, a replacement deposit must be put on file to retain future reservations; otherwise, all future reservations are lost.
A partial late reduction with a rolling deposit charges 50% of the removed tables against that deposit and requires replenishment. A late reduction with a show deposit retains liability for the original reserved quantity. Tables still charged to the original vendor will not be resold.
Bryan & New Caney refunds
Bryan and New Caney require full payment and do not use rolling deposits. Cancellation refunds are based on the first day of the show: 100% at least 30 days before; 50% at 22–29 days before; no refund within 21 days.
Bryan pricing and badge details remain on the Largest Gun Show page. These payment and refund rules apply to both Bryan and New Caney.
If Texas Gun Shows cancels or changes a date
If Texas Gun Shows cancels an event or changes its date, applicable show payments may be refunded, credited, or transferred at the vendor’s choice. Rolling deposits remain separate.
Safety & merchandise
All firearms, including personal carry firearms, must remain unloaded, zip-tied, and secured. Dealers must comply with applicable laws.
All merchandise must be gun-related. Obtain Texas Gun Shows approval before displaying other items. A receipt is required for every firearm sale and will be checked at entrances and exits.
Setup & staff access
Be set up and checked in at least 30 minutes before opening. A vendor lanyard is required for everyone working behind your booth; the standard one-time cost is $5 per person.
Bryan uses the separate Largest show badge policy. Bring a tablecloth and an additional overnight merchandise cover.
During the show
Keep tables uncovered and ready 30 minutes before Saturday and Sunday opening for VIP Patriots.
Do not cover tables or begin breaking down before the show closes on Saturday or Sunday. Early breakdown may result in loss of future tables.
